Spring brings warm weather and an increase of birthday party invitations. People with birthdays or children with birthdays in the warmer months tend to celebrate outdoors to enjoy the beautiful weather. An outdoor birthday party can be a great excuse to catch up with family members and friends. The outdoors offers endless space and the ability to set up a variety of outdoor activities. Planning an outdoor birthday party can be effortless, as long as you plan accordingly and keep these planning tips in mind.
Appropriate space
Even though people tend to feel less crowded when outdoors, keep in mind the size of your guest list and the size of your yard. If your yard is closed off with a fence, you may need to limit your guests. However, if you are planning on throwing a birthday party in a park, you will have additional space, if needed. Remember that on average, 67% of people accept invites to large parties, barbecues, events, and other outdoor celebration.
Also, keep in mind any large items. If you intend to have a food service area, you will need enough space to properly serve guests, as well as food storage and cooler areas. A caterer may also require a set amount of space, something that should be decided upon during the planning process. You may also want space for blow up games or yard entertainment activities.
Food and meal time
Most outdoor events serve some type of barbeque food menu. If you have access to a grill, it can be simple and cost effective to provide guests with hot dogs and hamburgers. If you do not have access to a grille, you might want to consider hiring a professional catering company who has the ability to bring their own food storage items. Also, equipment rental companies can provide you with food storage devices that will keep hot items hot and cold items cold. The best equipment is low effort and requires minimal supervision.
If you are serving a meal at your outdoor birthday party, you will also want to consider seating. Some guests may not be comfortable with eating their meal on the ground. Choosing a place with picnic tables can be beneficial. However, if this is not an option, equipment rentals may also include chairs and tables. Approximately 35% of weddings and events are outdoor affairs, typically requiring a tent, table, and chair rentals. Remember utensils and things like plates, napkins, and cups.
Weather control
Perhaps one of the most difficult parts of planning an outdoor birthday party is the inability to plan for the weather. Many events are planned weeks, sometimes months in advance. Equipment rentals and space rentals may not have the ability to move dates because of weather conditions. Guests may also not be able to attend at a later date.
Control the weather conditions and the temperature with a tent rental. A tent gives people shelter and the ability to get away from outdoor sun, bugs, and uncomfortable heat. Many equipment rentals that provide chairs and tables also rent out tents. The specific size of tent that is needed will depend on the number of guests expected and the space of the outdoor event. Some tents may be equipped with dance floors, serving stations, and removable windows.
Entertainment rentals
Although the outdoors provides many entertainment options, some hosts may choose to rent additional activities. Things like blow up jump houses and games can be extremely entertaining. Remember to give yourself enough time for setup as a standard bouncy castle will take around 15 to 20 minutes to set up and around one to five minutes to fully inflate. It may also be beneficial to have rental tools for proper set up and tear down. Equipment rentals companies also provide tool rental equipment for this purpose.
The spring time brings warm weather and an increase in outdoor party invitations. If you are planning an outdoor birthday party this spring, keep seating, food serving options, outdoor space needs, chair and tent rentals, and additional activity entertainment options in mind. Proper planning will ensure that your event is effortless and that your guests enjoy the event.